How We Automated Operations for a Gas Station Chain
Quickfill Inc., a growing chain of 12 gas stations, was drowning in manual data entry and administrative tasks. Daily sales reporting, invoice processing, and employee onboarding consumed 15+ hours weekly. Our MCP servers and AI workflows eliminated manual processes and created unified data systems.
"Loop8 transformed our entire operation. Their MCP servers and AI workflows automated our daily sales reporting and parsing, eliminating manual data entry. The automated invoice processing tracks inventory and uploads to our accounts payable systems, saving hours of manual work while creating unified data storage for advanced analytics."— Operations Manager, Quickfill Inc.
Measurable Impact
Time saved on admin
Automated sales reporting and inventory tasks
Faster onboarding
Streamlined employee onboarding process
Annual savings
Reduced administrative labor costs
Automated reporting
Real-time sales and inventory insights
The Challenge
Manual Administrative Burden
- Manual data entry for daily sales reports across 6 locations taking 6+ hours weekly
- Invoice processing and accounts payable uploads consuming hours of manual work
- Disconnected sales and inventory systems preventing advanced analytics
Business Impact
- Operations manager working 60+ hour weeks
- Delayed insights preventing proactive business decisions
- Administrative costs consuming 15% of operational budget
Our Technical Solution
We built an integrated automation platform that connects POS systems, inventory management, and HR processes to eliminate manual work and provide real-time business insights.
Used MCP servers and AI workflows to automate daily sales reporting and parsing instead of manual data entry
Automated invoice processing to track inventory and upload to accounts payable systems, saving hours of manual work and creating unified data storage between sales and inventory for advanced analytics
Streamlined employee onboarding with automated document processing and training workflows
Connected POS systems, inventory management, and HR platforms for seamless data flow
10-Week Implementation Timeline
System Analysis & Data Integration Planning
Analyzed existing POS, inventory, and HR systems across all 6 locations
API Development & System Connections
Built custom integrations between POS systems, inventory management, and HR platforms
Automation Workflow Development
Created automated reporting dashboards and inventory management workflows
Pilot Testing & Process Refinement
Tested automation workflows at 3 locations and refined based on feedback
Full Rollout & Staff Training
Deployed to all locations and trained operations team on new automated processes
Automate Your Multi-Location Operations
See how AI-powered automation can streamline your business operations just like it did for Quickfill Inc.